R3 Esports - Privacy Policy

Privacy Policy

Last updated: 7 January 2026

R3 Esports ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit https://r3esports.com (the "Website").

This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

R3 Esports is a UK-based esports organisation. We act as the Data Controller for the personal data collected through this Website.

If you have questions about this policy, you can contact us using the details provided on the Website.

2. Personal Data We Collect

We may collect and process the following types of personal data:

a) Information you provide to us

Email address (required when submitting contact or enquiry forms)
Discord username (optional, if you choose to provide it)
Name or gamer tag (if provided)
Player information (role, game, achievements, bio)
Profile images or other media you choose to submit
Any information submitted via contact forms, sign-up forms, or Discord-linked submissions

Providing your email address is necessary for us to respond to enquiries. Providing your Discord username is entirely optional.

b) Automatically collected data

When you visit the Website, we may automatically collect limited technical data such as:

IP address
Browser type and version
Device type
Pages visited and time spent on the Website
Referring URLs

3. How We Use Your Data

We use personal data for the following purposes:

To respond to enquiries and messages submitted via the Website
To communicate with you using the contact details you provide
To display player profiles, achievements, and team information (where consent has been given)
To operate and maintain the Website
To improve Website performance and user experience
For internal administration and record-keeping

We do not use your email address for marketing purposes unless you have explicitly consented.

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases to process personal data:

Consent – where you voluntarily provide information (e.g. contact forms, player profiles, Discord usernames)
Legitimate interests – to operate, manage, and promote R3 Esports
Legal obligations – where processing is required by law

You may withdraw your consent at any time by contacting us.

5. How We Store and Protect Your Data

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or alteration.

Data may be stored using trusted third-party services (such as hosting providers, databases, or cloud storage platforms) that comply with UK GDPR requirements.

We retain personal data only for as long as necessary for the purposes outlined in this policy.

6. Sharing Your Data

We may share personal data with:

Website hosting and infrastructure providers
Analytics or performance tools
Team administrators where relevant

We will never share your data for marketing purposes without your explicit consent.

7. Cookies

The Website may use cookies and similar technologies to:

Ensure the Website functions correctly
Analyse traffic and usage patterns

You can control cookies through your browser settings. Disabling cookies may affect Website functionality.

8. Your Data Protection Rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction of inaccurate data
Request erasure of your data ("right to be forgotten")
Restrict or object to processing
Request data portability
Withdraw consent at any time

To exercise your rights, please contact us via the Website.

9. Third-Party Links

The Website may contain links to third-party websites (such as social media platforms). We are not responsible for their privacy policies or practices.

10. Children’s Privacy

The Website is not intended for children under the age of 13. We do not knowingly collect personal data from children.

11. International Data Transfers

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page and will take effect immediately.

13. Contact Information

If you have any questions about this Privacy Policy or how your data is handled, please contact us using the contact details available on https://r3esports.com.

PRIVACY POLICY